Terms & Conditions

Conference Attendees: Booking/Purchasing Terms and Conditions 

1.INTRODUCTION

1.1 The conference has been organised by Grey Green Media Limited, a company based in London, and registered in England and Wales with registration number 10606123. Our company address is Grey Green Media Ltd, 20 St. Thomas Street, London, United Kingdom, SE1 9RS.

1.2  References to “us” means Grey Green Media Limited and references to “we” and “our” shall be construed accordingly.  Reference to “you” means the entity completing a booking request and references to “your” shall be construed accordingly.

1.3  All applications to register for the conference are made subject to these Terms & Conditions. These Terms and Conditions should be read carefully prior to purchase and any queries relating to them should be raised with us prior to purchase as purchase of Tickets constitutes acceptance of these Terms and Conditions

1.4  You acknowledge and accept that we have the right to publicly announce our business relationship with you which shall include but not be limited to marketing and announcements on social media. Such announcements shall not be disparaging or otherwise adverse to your business.

 

2. BOOKING

2.1 All applications to register for the conference are subject to availability and you making full payment.

2.2  Confirmation (or rejection) of your booking will be sent to you by email within one (1) working day of our receipt of your booking request.

2.3  Delegate passes issued for use at the conference are valid for the named attendee only and, subject to clause 5.3 below, cannot be transferred or shared.

 

3. GROUP BOOKINGS AND OTHER DISCOUNTS

3.1 If you wish to book multiple places at the conference, we offer a discount on group bookings. The rules for how many people class as a “group booking” are set out on the event website’s registration page, and the discount code can be obtained from us upon email request, or by filling out the request form online, where a member of our team will respond to you within one (1) working day. This code cannot be used in conjunction with other discount codes.

3.2. If someone from your company is an advertised speaker at the conference, you are entitled to 10% off the ticket price displayed on that the event website’s registration page at the time you register. The code can be obtained by contacting us directly or filling out the request form online, where a member of the team will respond to you within one (1) working day. This code cannot be used in conjunction with other discount codes.

3.3  If we receive a registration request where a discount code has been incorrectly applied, the booking will not be confirmed until the correct payment has been received.

 

4. PRICES AND PAYMENT 

4.1 Our prices for attending the conference are set out on the relevant registration page from our website or can be obtained from us upon request. Prices may be subject to change from time to time, and we reserve the right to do so.

4.2 Payment must be received prior to the start of the conference. If for any reason we have not received payment in full by the date of the conference, we reserve the right to cancel your registration or refuse entry.

 

5. CHANGES TO THE CONFERENCE AND CANCELLATIONS

5.1 This booking may only be cancelled by notifying Grey Green Media. All cancellations must be confirmed in writing no later than three weeks before the event.

5.2 A cancellation fee of 50% will apply. No refunds will be made for cancellations in the three weeks prior to the event.

5.3  As an alternative to clause 5.2 above, a  substitute delegate may be sent, in which case no cancellation charges will apply.

5.4 It may be necessary for reasons beyond the control of Grey Green Media to alter the content and timing of the program or the location of the event.

5.5 If for any reason Grey Green Media decide to make material changes to this conference, we are not responsible for covering airfare, hotel or other costs incurred by registrants.

5.6 In the event that Grey Green Media cancel the event, Grey Green Media reserve the right to transfer this booking to another conference to be held in the following twelve months, or to provide a credit of an equivalent amount to another conference within the same sector within the following twelve months. Should Grey Green Media fail for any reason to organize or identify an alternative event in these circumstances your fee will be refunded in full.

5.7 Should for any reason outside the control of Grey Green Media, the venue or speakers change, or the event be cancelled due to an act of terrorism, extreme weather conditions, government restrictions, epidemic or industrial action, Grey Green Media shall endeavor to re-schedule but the client hereby indemnifies and holds Grey Green Media harmless from and against any and all costs, damages and expenses, including legal fees, which are incurred by the client.

 

6. HEALTH AND SAFETY 

6.1 Delegates must comply with all relevant statutes, safety announcements and Venue regulations whilst attending the Event.

6.2 If you have any special dietary requirements, prior notice should be given before the event and we will do our very best to ensure you are well catered for.

 

7. LIABILITY

7.1  We are not responsible for any loss, theft or damage of your personal belongings, other than caused as a result of our negligence or other breach of statutory duty.

 

8. YOUR DATA

8.1 You agree to allow Grey Green to share your information with our event partners.   This permission only relates to the event you are attending and to no other events.  We will never share your data with a third party.   You may opt-out of this clause at any time by contacting us and letting us know you wish to opt-out.

 

9. JURISDICTION

9.1 The construction, validity and performance of this agreement shall be governed in all respects by the laws of England to the exclusive jurisdiction of whose Courts the Parties hereby agree to submit.

 

Virtual Conference Attendees: Booking/Purchasing Terms and Conditions 

May 2020

 

1.INTRODUCTION

1.1 The conference has been organised by Grey Green Media Limited, a company based in London, and registered in England and Wales with registration number 10606123. Our company address is Grey Green Media Ltd, 20 St. Thomas Street, London, United Kingdom, SE1 9RS.

1.2  References to “us” means Grey Green Media Limited and references to “we” and “our” shall be construed accordingly.  Reference to “you” means the entity completing a booking request and references to “your” shall be construed accordingly.

1.3  All applications to register for the conference are made subject to these Terms & Conditions. These Terms and Conditions should be read carefully prior to purchase and any queries relating to them should be raised with us prior to purchase as purchase of Tickets constitutes acceptance of these Terms and Conditions

1.4  You acknowledge and accept that we have the right to publicly announce our business relationship with you which shall include but not be limited to marketing and announcements on social media. Such announcements shall not be disparaging or otherwise adverse to your business.

 

2. BOOKING

2.1 All applications to register for the conference are subject to availability and you make full payment.

2.2  Confirmation (or rejection) of your booking will be sent to you by email within one (1) working day of our receipt of your booking request.  Rejection will only occur where you have not met registration requirements as detailed on the event registration page.

2.3  Delegate passes issued for use at the conference are valid for the named attendee only and, subject to clause 5.3 below, cannot be transferred or shared.

 

3. GROUP BOOKINGS AND OTHER DISCOUNTS

3.1 If you wish to book multiple places at the conference, we offer a discount on group bookings. The conditions for how many people class as a “group booking” are set out on the event website’s registration page, and the discount code can be obtained from us upon email request, or by filling out the request form online, where a member of our team will respond to you within one (1) working day. This code cannot be used in conjunction with other discount codes.

3.2. If someone from your company is an advertised speaker at the conference, you are entitled to 10% off the ticket price displayed on the event website’s registration page at the time you register. The code can be obtained by contacting us directly or filling out the request form online, where a member of the team will respond to you within one (1) working day. This code cannot be used in conjunction with other discount codes.

3.3  If we receive a registration request where a discount code has been incorrectly applied, the booking will not be confirmed until the correct payment has been received.

 

4. PRICES AND PAYMENT 

4.1 Our prices for attending the conference are set out on the relevant registration page from our website, or can be obtained from us upon request. Prices may be subject to change from time to time, and we reserve the right to do so.  We will not increase the price of your ticket once your booking has been confirmed.

4.2 Payment must be received prior to the start of the conference.  Your pass to enter the virtual event space will not be activated until payment has been received.

 

5. CHANGES TO THE CONFERENCE AND CANCELLATIONS

5.1 This booking is for a virtual conference and provides access to the live conference, as well as pre and post access to the conference space.  Once your booking has been confirmed you may not cancel (subject to clause 5.2 below).  This is because you can access the conference and post-event presentations for 6 months following the event.

5.2  In the unlikely event that you are not able to attend the event or access the post event recording, we will permit a cancellation subject to a 20% cancellation fee.   You should advise us that you wish to cancel in writing.  Cancellation within 2 weeks of the start of the event will not be refunded.

5.3  As an alternative to clause 5.2 above, you may request that your ticket is reallocated to a nominated substitute in which case no cancellation charges will apply.

5.4 It may be necessary for reasons beyond the control of Grey Green Media to alter the content and timing of the program.

5.5 If for any reason Grey Green Media decide to make material changes to this conference, we are not responsible for costs incurred by registrants.

5.6 In the event that we cancel the event, we reserve the right to transfer this booking to another conference to be held in the following twelve months, or to provide a credit of an equivalent amount to another conference within the same sector within the following twelve months. Should we fail for any reason to organize or identify an alternative event in these circumstances your fee will be refunded in full.

5.7 Should for any reason outside of our control, the date or speakers change, or the event be cancelled due to an act of terrorism, extreme weather conditions, government restrictions, epidemic, pandemic or industrial action, we shall endeavor to re-schedule but the client hereby indemnifies and holds us harmless from and against any and all costs, damages and expenses, including legal fees, which are incurred by the client.

 

6. ACCESS

6.1 The virtual event venue will open no later than 2 weeks before the event.  You will be provided with the address of the virtual venue as well as a passcode. Once opened, you may complete your unique account, profile and login in preparation for the event.

6.2 You hereby agree not to share or distribute your access codes or information to any third party.

6.3 The content of the event remains the property of Grey Green Media and may not be published without prior permission.

6.4  The virtual registration desk will be open throughout the event.  If you have any issues with joining the event, you should contact the registration desk immediately.

6.5 We are not responsible for the correct functioning of any equipment you are using to access the conference.

 

7. CODE OF CONDUCT DURING THE VIRTUAL EVENT AND CONNECTION REQUESTS

7.1  The conference is a safe place for all participants to learn, discuss and network. All delegates shall treat all others with respect irrespective of but not limited to; Disability,Gender, Gender identity, Race, Religion or Sexuality.  Any breach of this clause will be swiftly investigated and where appropriate your access may be denied.

7.2  By entering your information into the virtual conference platform you agree for these details to be made public to all other attendees.   You may request to connect with an attendee and they can request to connect with you.  You are not required to agree to a connection, and your contact details will not be shared until you have agreed to a connection.

 

8. YOUR DATA

8.1 You agree to allow Grey Green to share your information with our event partners.   This permission only relates to the event you are attending and to no other events.  We will never share your data with a third party.   You may opt-out of this clause at any time by contacting us and letting us know you wish to opt-out.

 

9. JURISDICTION

9.1 The construction, validity and performance of this agreement shall be governed in all respects by the laws of England to the exclusive jurisdiction of whose Courts the Parties hereby agree to submit.